At HR Footprints Management Services Pvt Ltd (“HR Footprints”, “we”, “us”, or “our”), we are committed to protecting the privacy of individuals and organizations with whom we engage. This Privacy Policy outlines how we collect, use, and safeguard personal data across our consulting services, proprietary products, digital platforms, and offline engagements.

1. Overview

HR Footprints is a professional services firm specializing in human resource consulting and talent development. In the course of our work, we may collect and process personal data from clients, employees, survey respondents, assessment participants, and website users. We do so with integrity, discretion, and in compliance with applicable data protection laws.

2. Information We Collect

We collect only the data required to deliver value to our clients and stakeholders. This includes:

• Professional identifiers: Name, designation, organization, contact details
• Employment-related data: Resumes, feedback, assessments, performance summaries
• Organizational data: Policies, org structures, role definitions (as shared by clients)
• Digital data: Device identifiers, IP addresses, website usage metrics, user interactions
• Other data: Any information voluntarily provided during communication or service delivery

3. How We Collect Data

Data is collected through:

• Direct interactions (e.g., meetings, workshops, emails, surveys, interviews)
• Client engagements and documentation shared during consulting projects
• Use of our proprietary tools and digital platforms
• Website analytics and cookies
• Third parties, where legally permitted and relevant

4. Use of Data

We use personal data for legitimate business purposes, including:

• Delivering consulting services and project deliverables
• Conducting assessments, surveys, and training sessions
• Administering our proprietary HR tools and platforms
• Communicating with clients and stakeholders
• Conducting internal analysis to improve our services and capabilities
• Meeting legal, contractual, and regulatory obligations

Where appropriate, data may be anonymized and aggregated to identify trends, benchmark practices, or improve product features. Individual identities and organizational specifics are never disclosed in such analyses.

5. Data Sharing

We do not sell personal data.

Data may be shared internally within HR Footprints or externally, in limited and controlled circumstances:

• With client organizations, where data has been collected on their behalf
• With technology providers or advisors who support our operations under confidentiality
• With regulatory authorities or legal entities when disclosure is required by law
• As part of internal reporting, compliance, or strategic reviews

6. Data Retention

We retain personal data only as long as necessary to fulfill the purposes for which it was collected, or to meet legal and operational requirements. When data is no longer needed, we securely anonymize it.

7. Data Security

We apply appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse. These measures include:

• Role-based access control
• Secure cloud and file storage
• Encrypted communication channels
• Internal confidentiality and data handling protocols

8. Your Rights

Where permitted by applicable law, individuals may:

• Request access to their personal data
• Request corrections to inaccurate or outdated data
• Withdraw consent, where applicable
• Raise concerns about data handling practices

These rights may be subject to limitations, especially where fulfilling a request may conflict with client obligations, confidentiality agreements, or regulatory requirements.

9. Cookies and Digital Tools

We use cookies and similar technologies to enhance our website experience and analyze usage. You can manage cookie settings through your browser. Some site functionality may be affected if cookies are disabled.

10. Third-Party Links

Our platforms may contain links to third-party websites or services. We do not control, and are not responsible for, the content or privacy practices of these external sites.

11. Updates to This Policy

We may update this Privacy Policy periodically. The most recent version will always be available on our website. Continued use of our services or platforms constitutes acceptance of the latest version.

12. Contact Us

For any questions regarding this Privacy Policy or to exercise your rights, please contact:

HR Footprints Management Services Pvt Ltd
#403, Panchsheel Complex, Opp Axis Bank

Nizampet, Hyderabad, Telangana – 500090

businessaffairs@hrfootprints.com

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